Understand Termination Rules
Termination Rules (or "Term Rules" for short) define how commissions are paid when an employee leaves the company. This article details how term rules work and includes a list of available options.
How Term Rules Work
Admins enter a termination date on the Access tab of the Employee Details page. This date represents when the employee no longer worked at their employer. It's often the last day of work, or the day before paid leave begins.
When the termination date arrives, any further compensation for the terminated employee is based on the term rules on each of their assigned plans and disbursements. When a plan no longer pays the terminated employee due to its termination rule, the system marks it as inactive.
Note: If a user manually inactivates a plan, nCino Incentive Compensation does not overwrite the inactivation date entered as a part of term rule processing.
Set Up Term Rules
Our team activates individual term rules for your site during the initial nCino Incentive Compensation onboarding process. If you'd like to activate more, submit a ticket to the Client Success Team at https://incentivehelp.ncino.com/hc/en-us.
Once activated on your site, admins can select term rules to uses as the default term rules for a certain position, or select term rules on an individual plan level.
Defaults
Admins can set default term rules per employee assignment in the “Manage Assignment Groups” tool.
To access the tool from the system menu, click:
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The Gear Icon(
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System Admin.
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The Loans header.
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Manage Assignment Groups
Use the dropdown next to the chosen assignment group to select the default termination rule.
Incentive Plans
Admins can set termination rules for individual incentive plans in the Options section. Use the dropdown menu to select the term rule for the incentive plan.
Term Rule Library
| Term Rule Name | Description |
|---|---|
| Not Applicable. Pay at 100%. Termination Date ignored. | Pay 100%. Ignores the termination date. |
| Pay $0 if Loan Completed after Termination Date. | If the loan's completed date is after the termination date, pay 0%. |
| Pay 100% if Loan Completed within 1 day after Termination Date. Then pay $0. | If the loan's completed date is within one day after the termination date, pay 100%. Otherwise, pay 0%. |
| Pay 100% if Loan Completed within 15 days after Termination Date. Then pay $0. | If the loan's completed date is within 15 days after the termination date, pay 100%. Otherwise, pay 0%. |
| Pay 100% if Loan Completed within 15 days after Termination Date. Then pay 50% if Loan Completed within 30 days after Termination Date. Then pay $0. | If the loan is complete within 15 days after the termination date, pay 100%. If it's complete between 16 and 30 days after the termination date, pay 50%. Otherwise, pay 0%. |
| Pay 100% if Loan Completed within 30 days after Termination Date. Then pay $0. | If the loan is complete within 30 days after the termination date, pay 100%. Otherwise, pay 0%. |
| Pay 50% if Loan Completed within 30 days after Termination Date. Then pay $0. | If the loan's completed date is within 30 days after the termination date, pay 50%. Otherwise, pay 0%. |
| Pay 100% if Loan Completed within 45 days after Termination Date. Then pay $0. | If the loan's completed date is within 45 days after the termination date, pay 100%. Otherwise, pay 0%. |
| Pay 100% if Loan Completed within 60 days after Termination Date. Then pay $0. | If the loan's completed date is within 60 days after the termination date, pay 100%. Otherwise, pay 0%. |
| Pay 100% if Loan Submitted to Underwriting on or before Termination Date and Completed within 30 days after Termination Date. Then pay $0. | If the loan's submitted to underwriting date is on or before the termination date, and its completed date is within 30 days after the termination date, pay 100%. Otherwise, pay 0%. |
| Pay 100% if Loan Approved With Conditions on or before Termination Date and Completed within 30 days after Termination Date. Then pay $0. | If the loan's approved with conditions date is on or before the termination date, and its completed date is within 30 days after the termination date, pay 100%. Otherwise, pay 0%. |
| Pay 100% if Loan Cleared to Close on or before Termination Date and Completed within 15 days after Termination Date. Then pay $0. | If the loan's cleared to close date is on or before the termination date, and the its completed date is within 15 days after the termination date, pay 100%. Otherwise, pay 0%. |
| Pay 100% if Loan Cleared to Close on or before Termination Date and Completed within 30 days after Termination Date. Then pay $0. | If the loan's cleared to close date is on or before the termination date, and its completed date is within 30 days after the termination date, pay 100%. Otherwise, pay 0%. |
| No trailing bonuses due; must be employed through the 22nd day of the month to receive bonuses from prior month loans. | If the user is employed through the 22nd of the current month, receive pay from loans in the previous month. Otherwise, pay 0%. |
| Pay 100% if Loan Completed within 90 days after Termination Date. Then pay $0. | If the loan's completed date is within 90 days after the termination date, pay 100%. Otherwise, pay 0%. |
| Pay 50% if Loan Completed within 30 days from Application Date. Then pay $0. | If the loan's completed date is within 30 days from the application date, pay 50%. Otherwise, pay 0%. |
| Pay 100% if Clear to Close, 75% if UW Approved with Conditions, 25% if Appraisal Received on Termination Date. Otherwise $0 | On the term date: if the loan's most recent status is clear to close, pay 100%. If it's underwriting approved with conditions, pay 75%. If it's appraisal received, pay 25%. Otherwise, pay 0%. |
| Pay 100% if Loan Completed within 5 days after Termination Date. Then pay $0. | If the loan's completed date within 5 days after the termination date, pay 100%. Otherwise, pay 0%. |
| Pay 100% if Loan Completed within 3 day after Termination Date. Then pay $0. | If the loan's completed date is within 3 days after the termination date, pay 100%. Otherwise, pay 0%. |
| Pay 100% if Loan Locked on or before Termination Date and Completed within 60 days after Termination Date. Then pay $0 | If the loan's locked date is on or before the termination date, and the its completed date is within 60 days after the termination date, pay 100%. Otherwise, pay 0%. |
| Pay 100% if Loan Cleared to Close on or before Termination Date | If the loan's cleared to close date is on or before the termination date, pay 100%. Otherwise, pay 0%. |
| Pay 100% if Loan Cleared to Close within 30 days from Termination Date. Then pay $0 | If the loan's cleared to close date is within 30 days from the termination date, pay 100%. Otherwise, pay 0%. |
| Pay 100% if Loan Completed within 30 days after Termination Date. Then pay 25% if Loan Completed within 60 days after Termination Date. Then pay $0. | If the loan's completed date is within 30 days after the termination date, pay 100%. If its completed date is between 31 and 60 days after the termination date, pay 25%. Otherwise, pay 0%. |
| Pay 100% if Loan Cleared to Close on or before Termination Date. Then pay 50% if Loan Cleared to Close after Termination Date | If the loan's cleared to close date is on or before the termination date, pay 100%. If its cleared to close date is after the termination date, pay 50%. Otherwise, pay 0%. |
| Pay 100% if Application Date on or before Termination Date | If the loan's application date is on or before the termination date, pay 100%. Otherwise, pay 0%. |
| No trailing payments made; must be employed on pay date to receive payment | If the assigned person is not employed on the pay date, pay 0%. |
| Pay 100% if Loan Completed within 7 days after Termination Date. Then pay $0. | If the loan's completed date is within seven days after the termination date, pay 100%. Otherwise, pay 0%. |
| Pay 100% if Loan DecisionDt on or before Termination Date and Completed within 30 days after Termination Date. Then pay $0. | If the loan decision date is on or before the termination date and the loan is completed within 30 days after the termination date, pay 100%. Otherwise, pay 0%. |
| Pay 100% if Docs Out or 50% if UW Submitted on Termination Date and Completed within 30 days. Otherwise $0. | If the documents out date on or before termination, pay 100%. If the underwriting submitted date is on or before the termination date, and the loan's completed date is within 30 days, pay 50%. Otherwise, pay 0%. |
| $0 if Term Dt <= End of Month | If the termination date is on or before the end of the month, pay $0. |
| Pay 100% if Loan DecisionDt on or before Termination Date. Then pay $0. | If the loan decision date is on or before the termination date, pay 100%. Otherwise, pay 0%. |
| Pay 100% if LockDate is within 30 days after Termination Date. Then pay $0. | If the lock date is within 30 days after the termination date, pay 100%. Otherwise, pay 0%. |
| 100% if LockDate <= Term Dt + Completed <= Term Dt + 30 Days OR 50% if LockDate <= Term Dt + CompletedDt <= Term Dt + 60 | If the lock date is on or before the termination date, and the completed date is within 30 days after the termination date, pay 100%. If the lock date is on or before the termination date, and the completed date is between 31 and 60 days after the termination date, pay 50%. Otherwise, pay 0%. |
| 100% if Completed <= Term Dt + 10 Days Else 50% if Completed <= Term Dt + 30 Days | If the loan's completed date is within 10 days after the termination date, pay 100%. If the completed date is between 11 and 30 days after the termination date, pay 50%. Otherwise, pay 0%. |
| Pay 100% if Loan Completed within 180 days after Termination Date. Then pay $0. | If the loan's completed date is within 180 days after the termination date, pay 100%. Otherwise, pay 0%. |
| Pay 100% if Completed, 75% if Clear to Close, 50% if Approved w/Conditions on Termination Date, Otherwise $0 | If the loan's completed date is on or before the termination date, pay 100%. If the loan's clear to close date is on or before the termination date, pay 75%. If the loan's approved with conditions date is on or before the termination date, pay 50%. Otherwise, pay 0%. |
| Pay 100% if Docs Out on or before Termination Date and Completed within 7 days after Termination Date. Otherwise $0. | If documents are out on or before the termination date and the loan's completed date is within 7 days after the termination date, pay 100%. Otherwise, pay 0%. |
| Pay 100% if UW AWC & Completed <= TermDt + 30 Days. Then Pay 50% if Completed within 45 days from Application Date | If the underwriting approved with conditions date and the completed date are both within 30 days after the termination date, pay 100%. If the loan's completed date is within 45 days after the application date, pay 50%. |
| Pay 100% if Loan Completed within 30 days after Termination Date. Then pay 50% if Loan Completed after 30 days of Termination Date. | If the loan's completed date is within 30 days after the termination date, pay 100%. If its completed date is more than 30 days after the termination date, pay 50%. |
| Pay 100% if Loan Completed within 10 days after Termination Date. Otherwise pay $0. | If the loan's completed date is within 10 days after the termination date, pay 100%. Otherwise, pay 0%. |
| Pay 100% if Compensation Qualified Documentation Received and Completed within 60 days after Termination Date. Then pay $0. | If the compensation-qualified documentation received date and the loan's completed date are both within 60 days after the termination date, pay 100%. Otherwise, pay 0%. |
| Pay 100% if Docs Out and Completed <= Term Dt + 30 Days; or 50% if UW Approved and Locked on Term Date and Completed <= Term Date + 30 Days. Otherwise $0. | If the docs out and the loan's completed date are both within 30 days after the termination date, pay 100%. If the loan's underwriting approved and locked dates are before the termination date, and the loan's completed date is within 30 days after the termination date, pay 50%. Otherwise, pay 0%. |
| Pay 100% if Loan Completed, 67% if Loan Completed within 30 days after Termination Date, 33% if Loan Completed between 31 and 60 days after Termination Date. Else Pay $0. | If the loan's completed date is on the term date, pay 100%. If the completed date is within 30 days after the termination date, pay 67%. If the completed date is between 31 and 60 days after the termination date, pay 33%. Otherwise, pay 0%. |
| 100% if Period Stop Date <= Term Dt End of Month | If the period stop date is on or before the end of the month the employee was terminated, pay 100%. Otherwise, pay 0%. |
| 100% if Completed Dt <= Term Month End | If the loan's completed date is on or before the end of the month the employee was terminated, pay 100%. Otherwise, pay 0%. |
| Pay 100% if UW AWC <= TermDt & Completed + 30 Days. Then Pay 50% if Completed within 45 days from Application Date | If the underwriting approved with conditions date is on or before the termination date, and the loan's completed date is within 30 days after the termination date, pay 100%. If the loan's completed date is within 45 days after the application date, pay 50%. Otherwise, pay 0%. |
| Pay 100% if Loan Submitted to Processing on or before Termination Date. Then pay $0. | If the loan's submitted to processing date is on or before the termination date, pay 100%. Otherwise, pay 0%. |
| Pay 100% if Loan is Locked OR Loan is Submitted to UW prior to the Termination Date | If the loan's locked date or submitted to underwriting date is prior to the termination date, pay 100%. Otherwise, pay 0%. |
| 100% to Held Transactions if Completed <= Term Dt + 30 Days | If the loan's completed date is within 30 days after the termination, pay 100% to user's held transactions. Otherwise, pay 0%. |
| $0 if Term Dt <= End of Quarter | If the termination date is on or before the end of the quarter, pay 0% for that quarter. |
Example Pay Using Term Rules
The following examples demonstrate how term rules function in real-world scenarios.
Example 1 - Term Rule Affects Pay Amount
Arnold Terminator's employment terminated on July 5th. On one loan he's an LO on, he has an incentive plan with the term rule "100% if CTC <= Term Dt else 50% if CTC after Term Dt". That loan was marked as Clear to Close (CTC) on July 7th, therefore he would be paid 50% of his normal compensation for that loan.
Example 2 - Pay Outside of Term Rule
Jade Almada's employment terminated on August 10th. On one loan she's an LO on, she has an incentive plan with the term rule "100% if Completed <= Term Dt + 3 Day". That loan completed on August 15th. Since that is outside of the date range specified in the term rule, she will not be paid for that loan.
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